top of page

Revolutionizing Clinical Trials: Wolvio Solutions Elevating Veeva Vault for Enhanced Collaboration and Compliance for Sponsors and CROs

Updated: Feb 26


In the intricate realm of clinical trials, effective collaboration between Contract Research Organizations (CROs) and Sponsors is paramount for success. Veeva Vault emerges as a transformative solution, offering a unified platform to streamline processes, bolster communication, and ensure regulatory compliance throughout the trial lifecycle.

In this article, we explore the key benefits of Veeva Vault for both CROs and Sponsors, accompanied by integration use case examples, and insights into how our IT services can facilitate seamless implementation and post-implementation support.

Top Five Goals that any CRO organizations would think of:

1. Delivering High-Quality Clinical Trial Services: Ensuring the delivery of high-quality clinical trial services is paramount for a CRO. This includes providing accurate data collection, precise analysis, and thorough reporting to meet regulatory standards and contribute to the advancement of medical research.

2. Timely and Cost-Effective Trial Execution: CROs aim to efficiently execute clinical trials within budget and timeline constraints. Achieving this goal involves effective project management, resource allocation, and leveraging technology to streamline processes and minimize delays.

3. Maintaining Regulatory Compliance: Compliance with regulatory requirements is essential to ensure the validity and integrity of clinical trial data. CROs prioritize staying up-to-date with evolving regulations, adhering to Good Clinical Practice (GCP) guidelines, and implementing robust quality management systems to maintain compliance throughout the trial lifecycle.

4. Building Strong Partnerships with Sponsors and Investigator Sites: Establishing and nurturing collaborative relationships with sponsors and investigator sites is key to CRO success. This involves understanding sponsors' needs, providing responsive communication, and fostering trust and transparency to drive successful trial outcomes.

5. Driving Innovation and Differentiation: CROs strive to differentiate themselves in the competitive life sciences market by offering innovative solutions and services. This may include adopting advanced technologies, implementing novel trial designs, and providing value-added services such as real-world evidence generation or patient-centric trial approaches. Innovation helps CROs stay ahead of the curve and attract sponsors seeking cutting-edge solutions for their clinical research needs.


In essence, according to section 5.2 of ICH E6,

5.2 Contract Research Organization (CRO)
5.2.1 A sponsor may transfer any or all of the sponsor’s trial-related duties and functions to a CRO, but the ultimate responsibility for the quality and integrity of the trial data always resides with the sponsor. The CRO should implement quality assurance and quality control.
5.2.2 Any trial-related duty and function that is transferred to and assumed by a CRO should be specified in writing.

The CRO is expected to implement quality assurance and control measures, but the Sponsor must ensure proper oversight, even if tasks are subcontracted. It's crucial for Sponsors, to focus on overseeing these aspects to mitigate risks associated with any potential breaches or underperformance.

So why do both Sponsors and Contract Research Organizations (CROs) choose Veeva Vault? There could be a variety of reasons, but here are the Top Five:


CRO's choose Veeva Vault
© Wolvio Solutions Private Limited

1. Comprehensive Suite of Solutions: Veeva Vault offers a comprehensive suite of integrated solutions tailored to the needs of clinical research, including Clinical Operations Suite with Document Management, Trial Master File (TMF), CTMS (Clinical Trial Management System) and SSU (Study Startup), Clinical Data Management suite (Electronic Data Capture (EDC), Randomization and Trial Supply Management (RTSM), Regulatory Information Management suite (RIM), Quality Management Suite (Quality Docs, QMS) and more. This ensures that both CROs and Sponsors have access to a unified platform for managing all aspects of clinical trials, streamlining processes, and enhancing collaboration.

2. Regulatory Compliance and Data Integrity: Veeva Vault is designed with robust compliance features and adheres to industry standards such as Good Clinical Practice (GCP) guidelines and FDA requirements. It provides audit trails, electronic signatures, version control, and encryption capabilities, ensuring regulatory compliance and data integrity throughout the trial lifecycle. This aspect is crucial for both CROs and Sponsors to maintain regulatory approval and ensure the validity of trial data.

3. Enhanced Collaboration and Communication: Veeva Vault facilitates real-time collaboration and communication between CROs and Sponsors, as well as other stakeholders involved in clinical trials. With features like Collaborative Workspaces, task assignments, and document-sharing capabilities, Veeva Vault fosters seamless collaboration, improves transparency, and accelerates decision-making processes.

4. Scalability and Flexibility: Veeva Vault is scalable and adaptable to the needs of both small-scale and large-scale clinical trials. Whether managing a single-site study or a global multi-site trial, Veeva Vault can accommodate varying complexities and scale accordingly. Its flexibility allows CROs and Sponsors to customize workflows, configurations, and integrations to align with specific trial requirements and operational preferences.

5. Industry-Leading Platform and Support: Veeva Systems, the provider of Veeva Vault, is a trusted leader in cloud-based solutions for the life sciences industry. Veeva Vault offers a reliable and secure platform, backed by industry expertise, ongoing innovation, and dedicated customer support. CROs and Sponsors can rely on Veeva's reputation and commitment to delivering high-quality solutions that meet the evolving needs of clinical research.


Sponsor <-> CRO Use Case Examples with Veeva Vault


1. Trial Master File (TMF) Management:

Use Case: A CRO is responsible for maintaining the Trial Master File (TMF) for a clinical trial conducted on behalf of a Sponsor. They utilize Veeva Vault's eTMF module to manage and organize trial documentation in compliance with regulatory requirements.

Example: The CRO uploads essential trial documents, such as investigator brochures and site initiation documents, to Veeva Vault's eTMF. The platform provides automated workflows for document review and approval, ensuring TMF completeness and inspection readiness.


2. Electronic Data Capture (EDC):

Use Case: A pharmaceutical firm sponsors a clinical trial to assess the efficacy and safety of a novel drug targeting a specific medical condition. Leveraging a Veeva Vault Electronic Data Capture (EDC) system, the Sponsor oversees the collection, organization, and analysis of trial data from various research sites.

Example: Collaborating closely with the CRO, they ensure the smooth integration of the EDC system into the trial's operational framework. The CRO, in turn, utilizes the Sponsor's chosen EDC system to capture, manage, and report clinical trial data. It helps streamline the data collection process, enhance data quality, and ensure compliance with regulatory standards.


3. Quality Management:

Use Case: A CRO must implement robust quality management processes to ensure trial compliance and data integrity. They utilize Veeva Vault's QualityDocs module to manage quality documents, deviations, and corrective actions.

Example: The CRO uses Veeva Vault to document and track deviations identified during site monitoring visits. The platform's automated workflows notify relevant stakeholders, including the Sponsor, for timely resolution of deviations and implementation of corrective actions.

Other products and benefits:

Vault CTMS (Clinical Trial Budgeting and Contract Management): Veeva Vault CTMS (Clinical Trial Management System) assists CROs in planning, tracking, and managing various aspects of clinical trials. It includes budgeting, contract management, and study planning features to improve overall trial management efficiency.

Vault Study Startup (Collaborative Study Planning): Veeva Vault Study Startup focuses on accelerating the study initiation process. It helps CROs and sponsors collaborate in the planning and execution of clinical trials, streamlining document exchange, and ensuring alignment with study objectives and regulatory requirements.


Leveraging Wolvio Solutions - distinct Veeva Vault IT Services:

In implementing Veeva Vault or Post-Implementation, our IT services play a crucial role in ensuring a smooth transition and maximizing the platform's benefits. Our comprehensive services include:


Veeva Vault IT Services
© Wolvio Solutions Private Limited


Our experts in Wolvio Solutions have immense experience working with enterprise pharma sponsors and leading CRO service organizations transforming their collaboration with different Veeva Vault products:

- Customization and Integration: We tailor Veeva Vault to meet the unique needs of each CRO and Sponsor, ensuring seamless integration with existing systems and workflows.

- Application Maintenance & Support: Our niche Veeva expertise empowers users to leverage Veeva Vault effectively, maximizing adoption and minimizing disruptions. Additionally, our dedicated support team provides ongoing assistance to address any issues or challenges post-implementation.

- Optimization and Upgrades: We continuously monitor Veeva Vault performance and provide optimization strategies to enhance efficiency and adapt to evolving industry standards. Our expertise ensures that CROs and Sponsors derive maximum value from their investment in Veeva Vault.

You may be interested in our related articles with our diversified Veeva Vault services:

∙      Unleashing the Power of Veeva Vault with Wolvio Solutions - Dynamic Implementation Approaches:

∙      Redefining Veeva Vault Maintenance: The Wolvio Way for Operational Brilliance:

∙      Veeva Vault Release Types & our distinct approach with Veeva Vault General Release Assessment & Management:

∙      Our Post Implementation and Case Studies articles:


In conclusion, Veeva Vault stands as a game-changer in clinical trials, facilitating seamless collaboration and ensuring regulatory compliance for both Contract Research Organizations (CROs) and Sponsors. By harnessing the power of Wolvio Solutions Veeva Vault services, organizations can achieve their top goals, from delivering high-quality clinical trial services to driving innovation and differentiation in the competitive life sciences market.

With Wolvio Solutions expertise in customizing, integrating, and optimizing Veeva Vault, coupled with our unwavering commitment to ongoing support and maintenance, we empower CROs and Sponsors to maximize the benefits of this transformative platform. Let Wolvio Solutions be your trusted partner in unlocking the full potential of Veeva Vault for your clinical research endeavours.


39 views1 comment

1 Comment

Feb 18

Insightful Article on the Sponsor CRO use case for Veeva Vault

bottom of page